STATE CLASSIFICATION JOB DESCRIPTION


Salary Group A07

Class No. 0055

CLERK II

GENERAL DESCRIPTION

Performs routine (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Produces and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms.

Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.

Posts information to agency records and modifies forms or records.

Assembles, organizes, and tabulates data and performs calculations.

Files and maintains supplies, forms, records, and reports.

Opens and distributes incoming mail and prepares mail-outs.

Performs data entry and retrieval.

Delivers, picks up, or receives documents, supplies, mail, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services. 

May prepare charts, graphs, and tables.

May maintain office schedules and appointments and perform backup receptionist or telephone switchboard duties.

May receive and count cash, take deposits to the bank, and maintain accountability for and forward payments to the appropriate agency staff.

May administer employment tests.

May arrange the scheduling, transfer, and display of surplus property; and may assist in conducting physical inventory.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in clerical work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; and of business or program terminology, methods, and procedures.

Skill in the use of a computer and office equipment.

Ability to prepare and maintain records, files, and reports; to transfer stock from one location to another; and to communicate effectively.

Registration, Certification, or Licensure

May require a valid driver’s license. 


State Auditor’s Office

Revised 9-1-17