STATE CLASSIFICATION JOB DESCRIPTION


Salary Group A09

Class No. 0057

CLERK III

GENERAL DESCRIPTION

Performs complex (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves compiling and tabulating data, checking documents for accuracy, transporting documents and/or stock and inventory, and maintaining files. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Produces, reviews, and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms.

Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.

Reviews and posts information to agency records and modifies forms or records.

Compiles, organizes, and tabulates data; performs calculations; and prepares charts, graphs, and tables.

Maintains files, materials, reports, and supplies.

Opens and distributes incoming mail; prepares mail-outs; processes outgoing mail; and maintains records on postage, registered mail, and packages.

Performs data entry, retrieval, and data searches.

Delivers, picks up, or receives documents, supplies, mail, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services. 

May maintain office schedules and appointments and perform backup receptionist or telephone switchboard duties.

May receive and count cash, take deposits to the bank, and maintain accountability for and forward payments to the appropriate agency staff.

May administer employment tests, screen applicants, and assist in orienting employees.

May arrange the scheduling, transfer, and display of surplus property; and may conduct physical inventory.

May train others.

Performs related work as assigned.

Experience and Education

Experience in clerical work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; of business or program terminology, methods, and procedures; of warehousing procedures; of state purchasing policies and procedures; and of records administration and maintenance techniques and procedures.

Skill in the use of a computer and office equipment.

Ability to prepare and maintain records, files, and reports; to transfer stock from one location to another; to make arithmetic computations; to communicate effectively; and to train others.

Registration, Certification, or Licensure

May require a valid driver’s license.


State Auditor’s Office

Revised 9-1-17