STATE CLASSIFICATION JOB DESCRIPTION


Salary Group A11

Class No. 0152

ADMINISTRATIVE ASSISTANT II

GENERAL DESCRIPTION

Performs routine (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Prepares and disseminates information concerning agency programs and services.

Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.

Maintains filing and record-keeping systems.

Performs general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general human resources work.

Responds to inquiries and interprets rules, regulations, policies, and procedures.

Assists in planning meetings, conferences, and seminars.

Assists in the planning and execution of an agency program.

Assists in compiling and entering data for charts, graphs, databases, summaries, or reports.

Assists in the development of administrative or technical assistance policies and procedures.

May provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.

May assist in researching, composing, designing, or editing agency publications.

May assist in developing training programs.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in administrative support work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of office practices and administrative procedures.

Skill in the use of standard office equipment and software.

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; and to communicate effectively.


State Auditor’s Office

Reviewed 9-1-17