STATE CLASSIFICATION JOB DESCRIPTION


Salary Group A13

Class No. 0154

ADMINISTRATIVE ASSISTANT III

GENERAL DESCRIPTION

Performs complex (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Prepares and disseminates information concerning agency programs and procedures.

Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.

Maintains filing, record-keeping, and records management systems.

Performs general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general human resources work.

Responds to inquiries and interprets rules, regulations, policies, and procedures.

Coordinates meetings, conferences, and seminars.

Participates in the planning and execution of an agency program.

Compiles and enters data for charts, graphs, databases, summaries, or reports.

Assists in the development of administrative or technical assistance policies and procedures.

May provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.

May research, compose, design, or edit agency publications such as brochures, forms, and manuals.

May develop training materials.

May manage and maintain schedules and travel arrangements for managers, directors, and executives.

May train others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in administrative support work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of office practices and administrative procedures.

Skill in the use of standard office equipment and software.

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to train others.


State Auditor’s Office

Reviewed 9-1-17