STATE CLASSIFICATION JOB DESCRIPTION


Salary Group B17

Class No. 0160

EXECUTIVE ASSISTANT I

GENERAL DESCRIPTION

Performs complex (journey-level) professional assistance work for an executive. Work involves coordinating high-level administrative operations of an agency or division. May supervise the work of others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Coordinates calendars, meetings, and other activities with other governmental agencies, executives, and organizations on behalf of an agency executive.

Provides administrative and technical assistance to an agency executive working in a division or department.

Provides technical guidance and advice on administrative matters to agency executives, management, or staff.

Communicates administrative policies, procedures, standards, and methods.

Reviews administrative practices and programs and assists in formulating policies as appropriate.

Assists in the planning or preparation of reports, correspondence, studies, forms, manuals, and publications.

Assists in interpreting policies and procedures and making administrative decisions as appropriate.

May communicate agency objectives, tasks, and decisions to staff on behalf of an executive.

May coordinate and prepare administrative assignments, programs, and other administrative matters within a program, division, or agency.

May provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.

May prepare notices or agendas for meetings and hearings.

May assist the executive with general human resource management actions.

May assist in budget preparation.

May supervise the work of others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in a technical program area and administration management. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of accepted business practices and procedures; of applicable rules, regulations, and policies; and of related legislative and legal practices and procedures.

Skill in the use of standard office equipment and software.

Ability to handle high-level administrative issues, to analyze and solve work-related problems, to communicate effectively, and to supervise the work of others.


State Auditor’s Office

Revised 9-1-17