STATE CLASSIFICATION JOB DESCRIPTION


Salary Group B19

Class No. 0162

EXECUTIVE ASSISTANT II

GENERAL DESCRIPTION

Performs advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of an agency or division. May assign and/or supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Coordinates calendars, meetings, and other activities with other governmental agencies, executives, and organizations on behalf of an agency executive.

Provides administrative and technical assistance to an agency executive working in a division or department.

Provides technical guidance and advice on administrative matters to agency executives, management, or other staff.

Develops, reviews, and communicates administrative policies, procedures, standards, and methods.

Evaluates administrative practices and programs and formulates policies.

Plans and prepares reports, correspondence, studies, forms, manuals, and publications.

Plans administrative assignments, programs, and other administrative matters within a program, division, or agency.

Interprets policies and procedures and makes administrative decisions as appropriate.

Communicates agency objectives, tasks, and decisions to staff on behalf of an executive.

Prepares notices or agendas for meetings and hearings.

May provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.

May assist an executive with general human resource management actions.

May assist in budget preparation.

May assign and/or supervise the work of others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in technical program area and administration management. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of accepted business practices and procedures; of applicable rules, regulations, and policies; and of related legislative and legal practices and procedures.

Skill in the use of standard office equipment and software.

Ability to handle high-level administrative issues, to analyze and solve work-related problems, to communicate effectively, and to assign and/or supervise the work of others.


State Auditor’s Office

Revised 9-1-17