STATE CLASSIFICATION JOB DESCRIPTION


Salary Group B21

Class No. 0164

EXECUTIVE ASSISTANT III

GENERAL DESCRIPTION

Performs highly advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of an agency or division. May plan, assign, and/or supervise the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Oversees the review and evaluation of administrative practices and programs and formulates policies.

Oversees the preparation of reports, correspondence, studies, forms, manuals, and publications.

Oversees administrative assignments, programs, and other administrative matters within a program, division, or agency.

Provides administrative and technical assistance to an agency’s executive director or executive staff.

Provides technical guidance and direction on administrative matters to agency executives, management, or other staff.

Develops, reviews, and communicates administrative policies, procedures, standards, and methods.

Manages calendars, meetings, and other activities with other governmental agencies, executives, and organizations on behalf of an agency executive.

Interprets and reviews policies and procedures and makes administrative decisions as appropriate.

Communicates agency objectives, tasks, and decisions to staff on behalf of an executive.

Reviews notices or agendas for meetings and hearings.

Assists an executive with general human resource management actions.

Assists in budget preparation.

May provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.

May plan, assign, and/or supervise the work of others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in a technical program area and administration management. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of accepted business practices and procedures; of applicable rules, regulations, and policies; and of related legislative and legal practices and procedures.

Skill in the use of standard office equipment and software.

Ability to handle high-level administrative issues; to analyze and solve work-related problems; to communicate effectively; and to plan, assign, and/or supervise the work of others.


State Auditor’s Office

Revised 9-1-17