STATE CLASSIFICATION JOB DESCRIPTION


Salary Group B30

Class No. 1652

 

PORTFOLIO PROJECT MANAGER II

 

GENERAL DESCRIPTION

Performs highly advanced (senior-level) portfolio project management work.  Work involves overseeing the strategic portfolio plan; coordinating the planning and initiation of a portfolio of projects at various levels of completion; monitoring the progress, budgets, and schedules of portfolios; and communicating with portfolio and project stakeholders, management, and other relevant parties.  May plan, assign, and/or supervise the work of others.  Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Oversees the development of budgets, schedules, work plans, resources requirements, and cost estimates and projections for a portfolio of projects.

Directs, develops, and evaluates a portfolio of projects using accepted portfolio management methodologies.

Coordinates project portfolio activities with other state agencies, governmental jurisdictions, or private sector partners and contractors.

Develops and implements plans to communicate and explain project portfolio methodologies, and makes presentations to interested groups and team members.

Develops criteria for evaluating programs, proposals, and other information related to portfolio management. 

Establishes the rules and procedures for making portfolio decisions. 

Analyzes and monitors portfolio components to identify issues, risks, and opportunities for improvement; and designs strategies to mitigate or avoid future risks within portfolio.

Monitors and manages portfolio costs to ensure the project is completed within budget.

Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications.

Compiles and distributes portfolio information, status reports, and portfolio budget expenditures.

Creates procedures to capture and address changes in original portfolio plan.

Determines the optimal resource mix for the portfolio delivery, and schedules activities to achieve the organization’s operational and financial goals. 

Initiates multi-agency or enterprise-level projects, obtains authorization and commitment, and demonstrates business need and project feasibility.

Provides stakeholders with timely assessments of portfolio and component performance.

May testify before a governing board or legislative and interested groups on portfolio status.

May plan, assign, and/or supervise the work of others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in portfolio management in relevant areas of assignment.  Graduation from an accredited four-year college or university with major coursework in a field relevant to assignment is generally preferred.  Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of portfolio and project management theories and practices applicable to projects; of systems and procedures used to evaluate a third-party vendor’s performance; and of local, state, and federal laws and regulations relevant to the administration of the portfolio of projects.

Skill in project portfolio management monitoring, in addressing changes in scope and budget, in project and portfolio resourcing, and in the use of a computer and applicable software.

Ability to manage project portfolio activities; to establish project portfolio goals and objectives; to exercise sound judgment in making critical decisions; to analyze complex information and develop plans to address identified issues; to demonstrate negotiation and facilitation skills; to identify project risks and gaps; to prepare reports; to communicate effectively; and to plan, assign, and/or supervise the work of others.

Registration, Certification, or Licensure

May require certification as a Project Management Professional (PMP) or as a Portfolio Management Professional (PfMP).


State Auditor’s Office

Added 9-1-15