STATE CLASSIFICATION JOB DESCRIPTION
Salary Group B12
Class No. 1930
Performs entry-level purchasing and procurement work. Work involves purchasing and procuring commodities, equipment, and services using guidelines, rules, policies, and laws. Works under close supervision, with minimal latitude for the use of initiative and independent judgment.
EXAMPLES OF WORK PERFORMED
Requisitions and orders merchandise, supplies, and equipment using guidelines, rules, policies, and laws.
Prepares, reviews, and tracks purchase orders.
Prepares and reviews bids and orders to verify accuracy, terminology, and specifications.
Prepares and distributes bid invitations to vendors.
Reviews and tabulates bids and orders to determine lowest and best bids or bids that provide the best value.
Tracks the status of requisitions and purchase orders.
Processes receipts of purchases.
Audits invoices to check for accuracy, receipt of material, and compliance with purchase orders.
Maintains purchasing and procurement reports, records, and files.
May assist with emergency purchases.
May assist with determining operational minimum and maximum inventory levels.
May assist with negotiating settlement complaints and resolving disputes.
May assist in monitoring legal and regulatory requirements pertaining to purchasing and procurement.
Performs related work as assigned.
GENERAL QUALIFICATION GUIDELINES
Experience and Education
Experience in the purchasing and procurement of goods and services. Graduation from an accredited four-year college or university with major coursework in business, public administration or a related field is generally preferred. Experience and education may be substituted for one another.
Knowledge, Skills, and Abilities
Knowledge of purchasing and procurement methods and procedures, of state procurement principles and practices, of assigned commodities and products on the open market, of supply sources, and of the principles of business administration and accounting.
Skill in problem solving and in the use of a computer and applicable software.
Ability to perform arithmetical computations, to evaluate bids, to develop methods and procedures for locating supply sources, to maintain a system of record keeping, to maintain effective working relationships with vendors and suppliers, and to communicate effectively.
Registration, Certification, or Licensure
May require certification as a Certified Texas Purchaser (CTP) or Certified Texas Purchasing Manager (CTPM).
State Auditor’s Office