STATE CLASSIFICATION JOB DESCRIPTION
Salary Group B20
Class No. 1934
Performs advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and overseeing the maintenance of detailed records of items purchased, received, prepared, and issued. May assign and/or supervise the work of others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.
EXAMPLES OF WORK PERFORMED
Oversees or requisitions and orders merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
Oversees or initiates and approves emergency purchases.
Oversees the preparation and distribution of bid invitations to vendors.
Oversees the receiving, storing, and issuing of warehouse items, and oversees the inventory control of those items.
Coordinates the maintenance of the procurement database.
Coordinates the preparation, review, tracking, and expedition of purchase orders.
Coordinates the auditing and review of invoices, and reviews and checks for accuracy, receipt of material, and compliance of purchase orders.
Coordinates the negotiations of contracts and recommends annual contracts awards.
Coordinates the development of purchasing program guidelines, procedures, policies, rules, or regulations.
Coordinates the establishment of purchasing goals and objectives.
Plans, organizes, coordinates, and prepares bid specifications.
Reviews requisitions for completeness and compliance prior to the processing of invitations for bid.
Determines operational minimum and maximum inventory levels.
Monitors legal and regulatory requirements pertaining to purchasing and procurement.
Negotiates dispute resolutions and settlements and submits complaint reports.
Prepares and provides statutorily required reports.
May coordinate the development and provision of training to staff regarding purchasing and procurement practices and policies.
May assign and/or supervise the work of others.
Performs related work as assigned.
GENERAL QUALIFICATION GUIDELINES
Experience and Education
Experience in the purchasing and procurement of goods and services. Graduation from an accredited four-year college or university with major coursework in business, public administration, or a related field is generally preferred. Experience and education may be substituted for one another.
Knowledge, Skills, and Abilities
Knowledge of purchasing and procurement methods and procedures, of state procurement principles and practices, of assigned commodities and products on the open market, of supply sources, and of the principles of business administration and accounting.
Skill in problem solving and in the use of a computer and applicable software.
Ability to perform arithmetical computations, to evaluate bids, to develop methods and procedures for locating supply sources, to maintain a system of record keeping, to maintain effective working relationships with vendors and suppliers, to communicate effectively, and to assign and/or supervise the work of others.
Registration, Certification, or Licensure
May require certification as a Certified Texas Purchaser (CTP) or Certified Texas Purchasing Manager (CTPM).
State Auditor’s Office