STATE CLASSIFICATION JOB DESCRIPTION


Salary Group B23

Class No. 1986

CONTRACT SPECIALIST V

GENERAL DESCRIPTION

Performs highly advanced (senior-level) contract management work.  Work involves developing and evaluating a broad range of contracts. May plan, assign, and/or supervise the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Oversees the development of and/or develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.

Oversees the development of and/or develops bid evaluation instruments; the modification of solicitation, contract boilerplate, and other contract-related documents; and develops contract administration policies and procedures.

Oversees the coordination and facilitation of procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.

Oversees and/or reviews and conducts needs assessments to ensure requirements for the purchase of goods or services are complete and justified.

Oversees the monitoring of and/or monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies, and recommends cancellation of contracts when deviations occur.

Oversees the monitoring of and/or monitors legal and regulatory requirements pertaining to contracting.

Oversees the administration of and/or administers the billing process and eligibility monitoring functions for contract billing.

Oversees the negotiation of and/or negotiates contracts renewals and amendments.

Coordinates the risk assessment process for contract monitoring and planning.

Evaluates and reviews expenditure data and makes projections to ensure appropriate use of funds.

Negotiates contracts, contract renewals, and amendments.

Identifies training needs and determines how training should be provided and conducted.

Reviews specifications that have been prepared for requests for bids.

Provides guidance regarding contract administration, policies, and procedures.

Resolves audit exceptions by defining causes of errors and recommending appropriate dispositions.

May plan, assign, and/or supervise the work of others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in contract development, management, or evaluation work. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of contracting and procurement regulations, of negotiating contracts, of developing contracts, of business administration and accounting principles and practices, and of policies and procedures of contract management.

Skill in the use of a computer and applicable software.

Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; to communicate effectively; and to plan, assign, and/or supervise the work of others.

Registration, Certification or Licensure

May require certification as a Certified Texas Contract Manager (CTCM).


State Auditor’s Office

Revised 9-1-15