STATE CLASSIFICATION JOB DESCRIPTION


Salary Group A15

Class No. 3567

LEGAL SECRETARY III

GENERAL DESCRIPTION

Performs complex (journey-level) legal secretarial work. Work involves providing legal and administrative support and maintaining communication with clients, attorneys, agencies, and the general public. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Organizes, indexes, and files legal and administrative documents.

Reviews and processes mail for legal staff and schedules, maintains, and updates appointment calendars detailing events.

Answers the phone, providing general information or routing calls as appropriate.

Coordinates travel arrangements for legal staff and prepares or processes related paperwork and files.

Prepares, proofreads, and edits legal and administrative documents.

Arranges interviews, depositions, and court appearances.

Checks citations, quotations, footnotes, and references for accuracy.

Maintains record-keeping and filing systems.

Organizes trial and hearing materials.

Assists in preparing responses to legislation inquiries and open records requests.

May prepare statistical and administrative reports.

May transcribe legal and technical dictation and record hearings activities.

May assist in interpreting rules, regulations, policies, and procedures for the agency, agency staff, or the general public.

May assist in the preparation of policy guidelines for legal and/or court services.

May assist with maintaining a law library.

May train others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in legal secretarial work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of legal practices and terminology; and of spelling, punctuation, sentence structure, and grammar.

Skill in use of computer and office equipment and reference materials.

Ability to prepare legal correspondence and documents; to take and transcribe dictation; to maintain files and records; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to train others.


State Auditor’s Office

Revised 9-1-17