STATE CLASSIFICATION JOB DESCRIPTION


Salary Group A17

Class No. 3568

LEGAL SECRETARY IV

GENERAL DESCRIPTION

Performs advanced (senior-level) legal secretarial work. Work involves coordinating legal and administrative support and maintaining communication with clients, attorneys, agencies, and the general public. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Prepares, reviews, and edits legal correspondence and other legal documents.

Reviews legal publications and performs database searches to identify laws and court decisions relevant to pending cases.

Prepares statistical and administrative reports.

Develops and coordinates the maintenance of record-keeping and filing systems.

Interprets rules, regulations, policies, and procedures for the agency, agency staff, or the general public.

Reviews citations, quotations, footnotes, and references for accuracy.

Organizes trial and hearing materials.

Coordinates the service of subpoenas, notices of disposition, and other legal documents.

Assists in preparing responses to legislation inquiries and open records requests.

May transcribe legal and technical dictation and record hearings activities.

May assist in the preparation of policy guidelines for legal and/or court services.

May maintain a law library.

May assist judges and attorneys with case management and docket control. 

May supervise the work of others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in legal secretarial work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of legal practices and terminology; and of spelling, punctuation, sentence structure, and grammar.

Skill in the use of computer and office equipment and reference materials.

Ability to prepare legal correspondence and documents; to take and transcribe dictation; to maintain files and records; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to supervise the work of others.


State Auditor’s Office

Revised 9-1-17