STATE CLASSIFICATION JOB DESCRIPTION
Salary Group A19
Class No. 3569
LEGAL SECRETARY V
Performs highly advanced (senior-level) legal secretarial work. Work involves overseeing legal and administrative support and maintaining communication with clients, attorneys, agencies, and the general public. May assign and/or supervise the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
EXAMPLES OF WORK PERFORMED
Prepares, reviews, and edits legal correspondence and other legal documents.
Reviews legal publications and performs database searches to identify laws and court decisions relevant to pending cases.
Prepares statistical and administrative reports.
Prepares responses to legislation inquiries and open records requests.
Develops, coordinates, and oversees the maintenance of record-keeping and filing systems.
Interprets rules, regulations, policies, and procedures for the agency, agency staff, and the general public.
Verifies citations, quotations, footnotes, and references for accuracy.
Organizes trial and hearing materials.
Coordinates the service of subpoenas, notices of disposition, and other legal documents.
Files pleadings with courts.
Assists in the preparation of policy guidelines for legal and/or court services.
May transcribe legal and technical dictation and record hearings activities.
May maintain a law library.
May attend legal meetings, such as client interviews, hearing, or depositions, and take notes.
May assist judges and attorneys with case management and docket control.
May assign and/or supervise the work of others.
Performs related work as assigned.
GENERAL QUALIFICATION GUIDELINES
Experience and Education
Experience in legal secretarial work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.
Knowledge, Skills, and Abilities
Knowledge of legal practices and terminology; and of spelling, punctuation, sentence structure, and grammar.
Skill in the use of computer and office equipment and reference materials.
Ability to prepare legal correspondence and documents; to take and transcribe dictation; to maintain files and records; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to assign and/or supervise the work of others.
State Auditor’s Office