STATE CLASSIFICATION JOB DESCRIPTION


Salary Group B20

Class No. 7411

ARCHIVIST IV

GENERAL DESCRIPTION

Performs advanced and/or supervisory (senior-level) archival work. Work involves overseeing the collection, organization, analysis, and preservation of records, archives, and manuscripts; providing assistance to historical societies and commissions; and managing administrative functions. May assign and/or supervise the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED

Oversees the appraisal, organization, and processing of archival collections in paper-based or electronic formats that may include materials such as photos, recordings, videos, and other documents.

Oversees the examination of state and local records and the recommendation of appropriate disposition of records, archives, and manuscripts.

Oversees the evaluation and analysis of data for use in reference guides, articles, statistics, reports, and other correspondence.

Coordinates the identification, analysis, and arrangement of records.

Coordinates the preparation of inventories, indexes, and finding aids that facilitate access to records.

Establishes records schedules, and appraises records for permanent historical or continuing value.

Provides reference and consultative services and technical assistance on archival activities.

Authenticates and appraises documents and archival materials.

Prepares reports, manuals, and publications.

Plans and conducts archival workshops and seminars throughout the state.

Assists in preparing grant applications and budgets.

May review records for information excepted from the Public Information Act.

May assign and/or supervise the work of others.

Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

Experience in archival work. Graduation from an accredited four-year college or university with a graduate degree in history, government, library science, or a related field is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

Knowledge of professional archival methods, practices, procedures, and standards; of records management issues and practices; and of research procedures and their application to the management of an archival depository.

Skill in the use of a computer, applicable software, and desktop applications.

Ability to collect, organize, research, and interpret descriptions of record groups and private manuscript collections; to process archival collections; to communicate effectively; and to assign and/or supervise the work of others.


State Auditor’s Office

Added 9-1-17